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Pool and Gazebo Rental Information

The Colonies Pool and Gazebo area are available for private events to Colonies Swim and Tennis Club members during normal and off pool operating hours. Reservations should be made by following the directions below. Check the  calendar at the bottom of the page to see if the desired date is available.

  • Pool area must be cleaned and vacated by 12 am.

  • CSTC Members may host on behalf of a non-member wishing to rent the Pool and Gazebo but must be present at the event and is responsible for all fees, deposits and any additional clean-up charges that may apply.

  • No music is allowed after 11:00 pm.

  • The Pool and Gazebo may be rented for a maximum of three hours (including clean up).

  • The Pool and Gazebo may not be reserved on a major holiday weekend to include Memorial Day, 4th of July, and Labor Day (Friday through Monday).

  • The Pool and Gazebo area may not be reserved during home swim meets.

  • For all parties, 7 days advance notice is required. Less than 7 days will warrant a rush fee in the amount of $50.00

  • Rentals where alcohol will be served will require an ABC Banquet license. Information regarding ABC Banquet licenses can be found here. ABC Banquet license must be emailed to samsettar@gmail.com 7 days prior to the event and must be posted during the event.

  • All deposits will be made, via check, to Colonies Swim and Tennis Club. Checks should be given to Sam Settar in advance of the event to hold the date.

  • Rental and guest fees will be made, via check or credit card, 7 days before the event.

  • The Pool Manager reserves the right to cancel group activities at any time if deemed necessary.

  • If due to a violation of posted rules, disobedience, or member disruption then CSTC reserves the right to hold guard fees and deposit without reimbursement.

  • Should the event be cancelled due to inclement weather fees may be prorated or reimbursed in full.

 

CSTC Member Gazebo Rental Fees

  • A rental fee of $25 will be charged if a CSTC member wishes to reserve the Gazebo during regular pool hours, not to exceed 3 hours. A maximum of thirty guests (non-members) may be in attendance at a private event during normal pool hours. Pool access is included for all guests.

    • Non Member Guest Fee - $5.00/guest

    • $50.00 maximum fee for parties of 15 guests or less

    • $60.00 maximum fee for parties of 22 guests or less

    • $75.00 maximum fee for parties of 30 guests or less

  • All rentals during regular pool operating hours require a $50.00 security deposit.

Example: Gazebo rental on Saturday from 11-2pm with 26 guests (CSTC members are not counted as guests, only non-members) attending:

$25 rental fee + $75 guest fee = $100

Step 1: Check the calendar below for availability

Step 2: Email samsettar@gmail.com a completed CSTC rental form to reserve a date and time

Step 3: Send $50 deposit check to:

Sam Settar

12403 Seahaven Drive 

Henrico, VA 23233

Step 4: Send the CSTC rental fee to Sam Settar 7 days prior to the event

 

CSTC Member Off Hours Pool Rental Fees

  • Off hour rental fee of the pool will be $35.00 per hour, not to exceed 3 hrs (unless approved by Sam Settar).

  • There are no non-member guest fees for off hour rentals.

  • All off hour rentals will require a $100.00 security deposit.

  • Douglas Aquatics will provide lifeguards for after hours events at the request of the Member. For more information and fees, click here.

 

Example: Off hours pool rental on Saturday from 9-11pm with 60 guests (includes CSTC members and non-members) attending:

$70 rental fee + $200 4 guards/ 2hr = $270

Step 1: Check the calendar below for availability

Step 2: Email samsettar@gmail.com a completed CSTC rental form to reserve a date and time

Step 3: Send $100 deposit check to:

Sam Settar

12403 Seahaven Drive 

Henrico, VA 23233

Step 4: Complete and sign the Pool Party Reservation Form​ and the Pool Party Consent Form

Step 5: Send completed forms to: lifeguard@douglasaquatics.com

Step 6: Send the CSTC rental fee to Sam Settar 7 days prior to the event

Group/Organization Pool/Gazebo Rental Fees:

Groups/Organizations may rent the Pool and Gazebo with CSTC board approval. Email samsettar@gmail.com if interested.

  • $40.00 per hour rental fee applies (3 hour maximum).

  • All rentals will require a $100.00 security deposit.